12. Library Board and Chief Librarian

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12.1 Responsibilities of the Library Board and the Chief Librarian

Most recent revision: June 2014
Reviewed by Policy Committee: Feb 2014
Reviewed by Board: June 2014

Policy Statement

The composition and duties of the Library Board are included in the By-Laws of the Salt Spring Island Public Library Association.

This policy governs the relationship between the Board and the Chief Librarian, outlining the duties of each. It is based on the guidelines distributed by the BC Trustees Association.

Duties of the Library Board:

  • Awareness of and interest in programs and services without operational involvement.
  • Understanding of funding structure, sources, budgets, and challenges.
  • Review of financial reports; understanding of reports.
  • Recognition of the challenges of facility and technology management; support with securing needed human and financial resources.
  • Review of staff satisfaction surveys and support with grievances and problem solving.
  • Regular and reasonable monitoring of policy compliance using written guidelines.
  • Requests for information related to the work of the board, not to operations; requests with reasonable timelines made on a “need to know” basis.
  • Clear direction about what must be reported on, how often, and in what format.
  • Attendance and participation at meetings and events with funders.
  • Respect for Chief Librarian’s workload.
  • Time and advice offered to Chief Librarian when requested.

Duties of Chief Librarian:

  • Effective management of programs and services.
  • Effective management and use of financial resources.
  • Accurate and timely reporting of financial position of the library.
  • Effective management of physical resources/facilities and technology.
  • Effective, positive management of human resources (staff and volunteer).
  • Compliance with policies.
  • Timely response to board requests for information.
  • Complete, accurate, honest and timely information and reporting to the Board.
  • Positive relationships with funders and major donors.
  • Timelines set by the Board for task completion met or renegotiated.
  • Effective problem solving and conflict resolution.
  • Potentially serious problems brought to the Board for discussion before they become crises.
  • Use of individual Board members as consultants in their areas of expertise.