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Outside Use Policy and Application

Thank you for your interest in using the Salt Spring Island Public Library. Please read this document carefully.

Policy:

That the Library outside area may be used for an event or program with the permission of the Chief Librarian. All activities, programs and meetings conducted in the space are subject to the general rules and regulations of SSIPL. Further, all users agree not to contravene the Criminal Code of Canada and all other applicable laws and statutes during the course of the event. The user agrees to assume responsibility for all personal injury as well as for all damage to Library facilities and equipment resulting from the use of the space.

It is a policy requirement that all events at the Library begin with a Land Acknowledgement. If you have questions, or need assistance with your Land Acknowledgement, please contact cdick@saltspringlibrary.com.

SSIPL’s official Land Acknowledgement: The Salt Spring Island Public Library acknowledges that it conducts its work on the traditional, unceded homelands of the Hul’qumi’num and SENĆOŦEN speaking peoples, who continue to use and steward these lands.

Restrictions to use:

  1. Failure to conform to the regulations established for the event or program will result in a group or organization being denied use of the space.
  2. The Library reserves the right to refuse an application or cancel use of the space if in the opinion of the Library such use represents a violation of Library policy.
  3. The outside space may not be suitable for events that generate undue noise during Library open hours.
  4. The applicant must provide proof of a minimum of $2,000,000 commercial liability insurance with Salt Spring Island Public Library as additional insured on the policy.
  5. The Library reserves the right to limit attendance.
  6. The user takes responsibility to ensure the space is cleaned after the event.
  7. The Library must not be mentioned as a sponsor for an event or as endorsing an event unless previously approved by the Chief Librarian. Advertising of the event must not imply endorsement by the Library of the content of the program or event; however, in some cases the Library may request sponsorship on all publicity items.
  8. No liquor may be served at the event and the smoking bylaws must be enforced.

The information on this form is collected by the Salt Spring Island Public Library under the authority of BC’s Freedom of Information and Protection of Privacy Act, s.26, and the BC Library Act, the information will be used to provide you with library services and information.
Should you have any questions about the collection of this personal information please contact SSIPL Privacy Officer, privacy@saltspringlibrary.com, 250-537-4666.

Download the Outside Use Policy and Application